The OneStream XF Cloud Solution
AFL evaluated several solutions and selected OneStream XF for financial consolidation, budgeting, forecasting, account reconciliations, data collections and cash flow reporting. After the initial implementation, AFL decided to move from on-premise deployment to the OneStream XF Cloud. No new implementation was needed, within a few hours, AFL completed an application upgrade, and a shift to the OneStream XF Cloud leveraging Microsoft Azure.
OneStream XF Cloud has relieved AFL’s IT department from worrying about backups and system maintenance, and also made access to the system much easier for users at remote sites. The system has also given business users the ability to run reports as soon as data was loaded and they no longer had to wait on corporate for consolidations to view results and reports.
Streamlining Financial Close, Consolidation and Reporting
OneStream XF was able to easily handle AFL’s complex consolidation and reporting requirements which include consolidating 54 companies for US reporting and reporting to their Japanese parent company across 12 business segments. The application loads data in 13 currencies from 12 ERP systems with many intercompany eliminations and some partially owned subsidiaries. Despite this complexity, AFL was able to maintain their fast, 2-day close schedule.
In addition to being easier to maintain, overall consolidation performance was approximately 8 times faster (1 – 4 min. vs. 20 min.) using business rules, multiple dimensions and complex allocations all accomplished in OneStream. Finance staff at the business unit level now load and validate their own data improving data quality and freeing up corporate Finance staff for focusing more time on analysis.
Moving Budgeting, Planning and Forecasting out of Excel
Using OneStream, AFL moved its annual budgeting and monthly forecasting process out of Excel and into the same platform as its financial consolidation and reporting process. AFL now has better tracking of budget submissions, earlier submissions of budgets and forecasts, and improved data quality.
Leveraging the Account Reconciliations MarketPlace Solution
AFL extended its OneStream investment via the XF MarketPlace solutions. Replacing Blackline, the OneStream Account Reconciliations solution was easy to deploy, and since it is integrated with OneStream XF, allowed line of business users to start their account reconciliations soon after their trial balance data is loaded. With Blackline they had to wait until after the books were closed. This alone has resulted in a 75 percent improvement in the speed of completion and annual savings of roughly $100K per year.
Leveraging a Unified System with Extensibility
“With AFL’s rapid growth, we recognized the need for a CPM solution that could effectively handle our complex environment while also offering us the ability to adapt to changes,” said Pam Brady, Global Financial Business Analyst at AFL. “The consolidation process that took hours in our previous system now takes only minutes with OneStream XF. In addition, OneStream offers full budgeting and forecasting capabilities along with superior cash flow reporting and a solution for account reconciliations that replaced our previous account reconciliation solution. The Guided Workflows provide simple end user steps that allow us to focus on results instead of mechanics.”