Although Huisman considered various options, after receiving guidance from a trusted consultant, they landed on OneStream Software. The flexible, yet unified architecture of OneStream XF was a major deciding factor. Huisman trusted that OneStream was the right choice because of the solution’s favorable signals in the market. “We decided on OneStream because we thought it was best for the business,” said Arjan van Ast, Group Controller at Huisman. “As the first adopter of OneStream in the Netherlands, we took a chance and it was a good one. The flexibility of OneStream would allow us to connect the full-system landscapes across locations to create harmony for group standards. This was key because we would no longer need to move data between fragmented systems.”
Implementing a Modern CPM Platform
Huisman began their OneStream implementation in September 2018 with a goal of going live in time for statutory reporting in January. “We wanted to get OneStream going as soon as possible, so we replicated our Excel environment as a quick fix,” said Wabeke. “But later, we really started digging into the power of the platform. We started to understand OneStream better and revamped our application with a focus on getting projects in scope.”
By using OneStream to organize the data in a standardized and uniform way, it exposed many issues within Huisman from consolidated project figures to financial results. “In the past year, we have refined the OneStream solution to collect and organize the data in the right way,” said Joost van Kooten, Project Controller at Huisman. “We wanted to be able to see what was going on in projects and how we should transform that information to finance. We started with projects then began balancing project reporting with financial reporting. By December, we had it up and running for the audits of the financials.”
The OneStream XF Cloud
Huisman’s choice to deploy OneStream XF Cloud provided a quick implementation via Microsoft Azure®, and their experience with the OneStream help desk has been very positive. Huisman has benefitted from local support in the Netherlands, as their use case continues to get broader. Today Huisman has 100 line-of-business users, and another 25 in corporate finance.
OneStream is capturing different levels of information across locations, which has dramatically streamlined project and contract management. Huisman has hundreds of contracts that are broken out into as many as 30 sub-contracts across 60 accounts, multiple locations and currencies. One contract must be passed around internally through the locations, and OneStream fits this information together in one unified view. This allows users to drill from summary information on a project, into employee detail, to better manage the project lifecycle from proposal to delivery. The users can make their own analysis by slicing and dicing the data for their own point of view. Whether globally or country-specific country, all contract data is in place.
With 90% of their project data in OneStream, Huisman is seamlessly reconciling across systems and locations. The company is also forecasting contracts based on detailed data collected across projects.
“Before OneStream, we had to dig into project data in all the individual ERP systems,” said van Kooten. “OneStream helps make our data auditable and extendable. It enables us to understand our business and create standardized processes within a global system. We trust the data in OneStream, so there are no disagreements about accuracy. We can focus on the contract, not fixing the data.”
Best of all, Huisman can see the full capacity of the business—not only financial data. In the past it was very difficult for Huisman to get operational expenditure data in place, but now they are forecasting operational expenses, revenue and margins by project for a complete view of the forecast of the company. Huisman is tracking financial data, as well as employee hours and rates by contract in OneStream. Users can see the capacity utilization by project and sub-project to support capacity planning. With 50+ reports, Huisman has accelerated from monthly to weekly—and soon daily—tracking of hours for 600 employees across projects.
“OneStream has created confidence in our contracts,” said Wabeke. “There are less surprises in our financial data. We can easily see the results over time for comparison purposes, so we can answer any questions quickly.”
About the Implementation Partner
Finext has been implementing leading Performance Management solutions at more than 150 organizations in the Netherlands and abroad for almost 20 years. The performance management team consists of 100 experienced, skilled and certified EPM professionals. This makes Finext the largest independent performance management specialist in the Netherlands. With knowledge of information architecture, advice and implementation, infrastructure and management, they realize good management, reliable figures, fast reports and clear insights from stable systems with their customers. For more information, visit Finext.nl/en.